Employee Resources

Engineering IT Support

Contact ENGR-IT

You may also submit a support request directly through the ENGR-IT ticket system or stop by ECE 257 from 9 a.m. to 5 p.m., Monday to Friday.

Website Updates

To request an update to the AME website, please email siteupdate@engr.arizona.edu.

Department Resources and Forms

Key Requests

PCard Purchasing Form

  • Download the PCard Purchasing Form (PDF). Receive approval for the purchase and complete the form before the transaction takes place.
  • Attach all itemized invoices/receipts to the completed form and include your professor’s approval for the purchase.
  • Email required documents to pcard-docs@ame.arizona.edu using the following subject line "PCARD XXXX (Last four digits of Pcard) + Vendor Name."

Expense Reimbursement Form

  • Download the Expense Reimbursement Form (PDF). Receive approval for purchase, complete the transaction, and attach all itemized receipts for reimbursement. Send required documentation to expense_reimb@ame.arizona.edu.
  • Receipts must show who made the purchase, and the actual amount that was charged to your card for the transaction. Amazon invoices must say "Shipped."
  • For more information regarding expense reimbursements, please go to Employee Reimbursements.

Purchasing and the PO Process

  • You can purchase through UAccess Financials AZ BuyWays for easy ordering and discounts. In Financials click Orders on the left, then click Shop Catalogs. A list of vendors will be available to choose from. Once you’re ready to check out, fill out the requisition with your account number. Ask the Business Office if you need assistance.
  • If you’d like to request a purchase order for purchases over $10k, fill out a Purchase Order Request Form (PDF) and submit it with your invoice or quote to pcard-docs@ame.arizona.edu.
  • Download the Purchasing Thresholds and Sales/Use Tax (PDF) information.

Travel Reimbursement Form

  • Download the Travel Reimbursement Form (PDF). Receive approval to use the account for reimbursement from a supervisor. Collect all itemized invoices for expenses incurred for travel. Attach all itemized receipts for reimbursement. Provide a completed Travel Authorization Form and send the required documents to expense_reimb@ame.arizona.edu.
  • For more information regarding travel reimbursements, please go to After the Trip.

Travel Authorization Form

Rental Car While Traveling

  • Rent vehicles at low rate: UA is contracted with Avis/Budget and Enterprise and the rental includes a damage waiver when you use the UA rate agreement code. A damage waiver is otherwise NOT ALLOWED when renting vehicles domestically when it is an added option. For international travel, damage waivers are allowed and are encouraged.

Flying on Federal Funds

When federally sponsored funds will be utilized for travel, refer to the Fly America Act section in the UA Financial Services Manual 14.15. The Fly America Act requires travelers to use U.S. flag carriers regardless of costs or convenience.

Requesting Office Space for Researchers/Grad Students

If you are a faculty member in need of an additional office space for a new researcher, please contact Derek Bischoff with the subject line “Office Space Request” and be sure to include the new researcher’s name, netID, and title in your email. If the new researcher is a graduate student, please specify MS or PhD.

Purchasing From the UA Bookstore

  • When purchasing items at the UA Bookstore please use the Service Billing form located at this site.
    • Select "Service Billing Form".
    • Sign in using your UA email address.
    • Enter your name on the first line and Chris Duggan’s name for department funding and grant funding, then click "Send".
    • On the next page enter all information at specified areas.
    • Click submit at the bottom of the page. If the submit button doesn’t show, then you are missing information.

Order Services From Facilities Management

Click the "24/7 Service Request" area in the top right side of the Facilities Management website or call the number listed to request services. Use your S number that was provided to you. Ask the AME Business Office for assistance.

Surplus Instructions

To surplus items, email the AME Business Office with a list of items you would like to surplus then move your items to the hall by the dock. The Business Office will fill out a pickup request which must be submitted to Surplus Property. Email your pickup request to expense_reimb@ame.arizona.edu.

PCard Do's and Don'ts 

  • All receipts need to be itemized. 
  • For Business Meetings - provide agenda or flyer, itemized receipts, and a list of attendees.
  • Do not purchase alcoholic beverages.
  • Gratuity must be 20% or less.
  • For Conference Registrations - provide a screen shot of conference details, i.e., name, location and date with registration confirmation.
  • A detailed business purpose is required with all purchases that explains how the purchase benefits the University of Arizona. 

Deliveries

Deliveries should be sent to AME N614

AME Conference Rooms

You may view the availability of AME conference rooms using the links below:

Please contact Naomi Sack to request AME Conference Room reservations.