Employee Resources
Engineering IT Support
- ENGR-IT Resources
- ENGR-IT Frequently Asked Questions (requires UANetID login)
- UA Email Policy
- UA Network Use Policy
- UA Software Site License
Contact ENGR-IT
You may also submit a support request directly through the ENGR-IT ticket system or stop by ECE 257 from 9 a.m. to 5 p.m., Monday to Friday.
Website Updates
To request an update to the AME website, please email siteupdate@engr.arizona.edu.
Department Resources/Forms
Key Requests
- Key requests are to be completed using the Key Requests Form and following the AME Instructions.
- If you have any questions or concerns, please email ame-key_request@ame.arizona.edu.
Purchase Request Form
- Download the Purchase Request & Reconciliation Form. Receive approval for the purchase and complete the form before the transaction takes place.
- Attach all itemized invoices to the completed form and include Procurement Card Holder’s approval for the purchase.
- Email required documents to pcard-docs@ame.arizona.edu using the following subject line “PCARD DOCS-XXXX (Last four digits of Pcard).
Expense Reimbursement Form
- Download the Expense Reimbursement Form. Receive approval for purchase, complete the transaction, and attach all itemized receipts for reimbursement. Send required documentation to expense_reimb@ame.arizona.edu.
- Receipts must show who made the purchase, and the actual amount that was charged to your card for the transaction. Amazon invoices must say "Shipped."
- For more information regarding expense reimbursements, please go to Employee Reimbursements.
Purchasing and the PO Process
- You can purchase through UAccess Financials AZ BuyWays for easy ordering and discounts. In Financials click Orders on the left, then click Shop Catalogs. A list of vendors will be available to choose from. Once you’re ready to check out, fill out the requisition with your account number. Ask the Business Office if you need assistance.
- If you’d like to request a purchase order for purchases over $10k, fill out a PCard Form/Purchase Order Request form and submit it with your invoice or quote to pcard-docs@ame.arizona.edu.
- Download the Purchasing Thresholds and Sales/Use Tax (PDF) information.
Travel Reimbursement Form
- Download the Travel Reimbursement Form. Receive approval to use the account for reimbursement from a supervisor. Collect all itemized invoices for expenses incurred for travel. Attach all itemized receipts for reimbursement. Provide a completed Travel Authorization Form and send the required documents to expense_reimb@ame.arizona.edu.
- For more information regarding travel reimbursements, please go to After the Trip.
Travel Authorization Form
- This form is to be used when traveling domestically and internationally. Download the Travel Authorization Form, and complete the form following the instructions. Effective January 1, 2020, this form must be routed for electronic signatures via Adobe Sign. To begin routing:
- Complete this form, click save, then launch Adobe Sign.
- Enter your UA email address or select "Enterprise ID" to log in via UA Web Auth.
- Follow the on-screen instructions.
- For line 1, route your travel authorization to your direct supervisor for approval.
- For line 2, route your travel authorization to Chris Duggan for research related and program related travel.
- Domestic Travel: Ensure the form is completed a week before traveling for Domestic travel.
- International Travel: Ensure the form is completed 30 days before travel, along with the University International Travel registration.
- For more information regarding travel protocols, please go to 14.10 Travel Authorization.
Rental Car While Traveling
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Rent vehicles at low rate: UA is contracted with Avis/Budget and Enterprise and the rental includes a damage waiver when you use the UA rate agreement code. A damage waiver is otherwise NOT ALLOWED when renting vehicles domestically when it is an added option. For international travel, damage waivers are allowed and are encouraged.
Purchasing From the UA Bookstore
- When purchasing items at the UA Bookstore please use the Service Billing form located at this site.
- Select "Service Billing Form".
- Sign in using your UA email address.
- Enter your name on the first line and Chris Duggan’s name for department funding and grant funding, then click "Send".
- On the next page enter all information at specified areas.
- Click submit at the bottom of the page. If the submit button doesn’t show, then you are missing information.
Order Services From Facilities Management
Click the "24/7 Service Request" area in the top right side of the Facilities Management website or call the number listed to request services. Use your S number that was provided to you. Ask the AME Business Office for assistance.
PCard Do's and Don'ts
- All receipts need to be itemized.
- For Business Meetings - provide agenda or flyer, itemized receipts, and a list of attendees.
- Do not purchase alcoholic beverages.
- Gratuity must be 20% or less.
- For Conference Registrations - provide a screen shot of conference details, i.e., name, location and date with registration confirmation.
- A detailed business purpose is required with all purchases that explains how the purchase benefits the University of Arizona.
Deliveries
Deliveries should be sent to AME N614.
AME Conference Rooms
You may view the availability of AME conference rooms using the links below:
Please contact Naomi Sack to request AME conference room reservations.